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| | The Policy Manager Two
Software for Head Start Programs
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Welcome to the Center for Community Futures' Policy
Manager for Head Start programs page. The Policy Manager is a software application for
managing local policies and procedures to help your program organize,
manage, link, and keep track of the Federal Regulations for Head Start AND
your policies and procedures AND program area plans AND review findings AND
who is responsible for what, when, where, etc.
POLICY MANAGER TWO is
Available for trial download!
 Click here
to view the Policy Manager Two Slide Show (PowerPoint)
or
Click here to see the
content of the Policy Manager Two Slide Show in your Internet browser
 Policy
Manager Two Data Update January 2008
Policy Manager Two for Head Start is Windows-based software that helps you
edit, create and manage policies and procedures,
regulations, and program
area plans. You can use Policy Manager Two to create, edit, add, delete, find, link, track, and print
local policies & procedures, regulations, the results of your Federal onsite review, your corrective actions,
and program area plans.
Click on the thumbnail below to see what the main screen looks like.
The Policy Manager makes it easy to keep track of it all!
1) The Policy Manager is ... a Policies & Procedures Manager
The Policy Manager comes with 318 policies ready for your program to review, edit, and approve. These
cover all of the performance standards. Use the convenient Policy Template to draft new policies and procedures, and you can easily copy and paste text
from word processing applications right into the Policy Manager. It helps you keep track of each policy, with fields for approval dates, version numbers, and links to the
associated regulations.
2) The Policy Manager is ... a Regulations Tracker and a Complete Reference Library
Policy Manager Two has the complete text of the Performance Standards, the Head Start Act, and other
Federal Regulations that apply to Head Start, including:
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DHHS Poverty Guidelines |
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ACF Information Memoranda |
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ACF Program Instruction |
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Individuals with Disabilities Education Act (IDEA Part B), 34 CFR Part 300 |
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34 CFR Part 303. Education of individuals with disabilities, Grant programs – education,
Infants and children, Reporting and recordkeeping requirements. |
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42 USC 9801 635 - 648A The Head Start Act (as amended, 1998-99) |
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45 CFR Part 16 Departmental Grant Appeals Board |
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45 CFR Part 74, Subpart C. Requirements For Awards & Subawards to Institutions of Higher
Education, Hospitals, Other Nonprofit Organizations, and Commercial Organizations and Certain Grants and
Agreements with States, Local Governments and Indian Tribal Governments |
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45 CFR Part 80 with attachments. Nondiscrimination under Programs Receiving Federal Assistance
Through the DHHS Effectuation of Title VI of the Civil Rights Act of 1964 |
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45 CFR Part 84. Nondiscrimination on the Basis of Handicap in Programs and Activities
Receiving Federal Financial Assistance. |
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45 CFR Part 92. Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments |
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45 CFR Part 100. Intergovernmental Review of DHHS Programs and Activities |
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45 CFR 1301-1309.44 Head Start Performance Standards as revised |
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45 CFR 1302.1-1302.32 Grantee Selection and Refunding |
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45 CFR 1303.1-1303.23 Appeal Procedures |
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45 CFR 1309-1309.44 Head Start Facilities Purchase |
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Head Start Fellows Program |
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45 CFR Part 1311 NHSA’s Quality Initiative Indicators |
| Moved
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OMB Circular A-25 User Charges (as
revised) |
| OMB Circular No. A-102 (Amended 8/29/97). Grants and Cooperative Agreements with State and
Local Governments |
| OMB Circular A-110 (amended 8/29/97), with attachments. Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations |
| OMB Circular A-122 with attachments. Cost Principles for Non-Profit Organizations |
| OMB Circular No. A-133 (Revised 6/24/97) Audits of States, Local Governments, and Non-Profit
Organizations. With New Head Start Compliance Supplement. |
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Title 2 CFR Part 220, 225, and 230
(Data Update March, 2007 Includes OMB Circulars that were moved to
Title 2) |
In the Regulations Section of Policy Manager, you can:
* View, edit, search, enter, print the text of the regulations.
* Search regulations by key word(s) in the regulation text or by program area.
* Search regulations by number(s), such as the CFR # (example: 1304.40).
* Select regulations by program area.
* See which regulations have policies associated with them.
* Add State, local, and other regulations to it.
3) The Policy Manager is ... an Instrument for Tracking the Results of Your Onsite
Review
The Compliance Questions from the current Federal review tool (FY 2008
Monitoring Protocol) are included in the Policy Manager. If your
program was reviewed and was found deficient in certain areas, you can indicate those areas in PM Two,
marking them as "action" items, and identify the action you will take. You can also cross-check the
links between the regulations, your written policies and procedures, your program area plans, and the results of
your review. This makes repair of deficiencies much easier to manage.
4) The Policy Manager is ... a Program Area Plan Template
Use the Policy Manager
to help write area plans with the convenient Plan Template. It is so easy to use, you will be generating plans and
reports in no time with Policy Manager Two!
Policy Manager Two comes with all of this – and more!
* Quick & Easy Searchability – within and between written documents.
* History for each policy and plan (so you can easily see when it was last updated.)
* Import and export data easily.
* User-friendly, with easy navigation.
With PM2, you can do your policies and procedures management, regulations reference, and
program area plans all in one place – on your computer!
To run Policy Manager Two, all you need is a computer that runs Windows ‘95, ‘98, 2000, XP, or
Windows NT. It is completely self-contained, self-installing with a complete HELP file. It comes on CD-Rom with an
instruction manual and printed Policy manual.
System Requirements:
Pentium II PC or higher
Windows 95/98/NT/2000/XP
32 MB of memory recommended
250 MB hard disk space
Order Yours Today!
Policy Manager Two Pricing (click to go to order form):
Single User version,
$1,495
Multi-User/Network version:
$2,895
March 2007 Data Update:
$245
(available only to those programs that have already purchased Policy
Manager Two)
January 2008
Data Update: $245 (available only to those programs that have already
purchased Policy Manager Two)
You may also obtain technical support by telephone at (510) 339-3801; and by e-mail
to Jim Masters, or call or Fax to
Teresa Wickstrom at (909) 790-0670 or e-mail
Teresa.
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Free Demo
To download a free trial version of the Policy Manager:
Click on the first file, setup.exe. A file download window will ask you if
you want to SAVE THIS PROGRAM TO DISK or to Run from current
location. Make sure the SAVE TO DISK option is checked, then click
OK. Select the directory to save the file to (we recommend C:\Program
Files\PolicyManager2), then repeat the process for
the remaining 3 files. After downloading these four files, run setup.exe.
Setup.EXE
Setup.W02
Setup.W03
Setup.W04 Downloading these files will give you the evaluation version of Policy
Manager Two. The only difference between the evaluation version and the "real" version is that
the evaluation version limits printouts to a maximum of 10 records (policies or regulations or area plans). After
downloading, you can convert the evaluation version into the full version by acquiring a license number from Jim
Masters, 510-339-3801 (e-mail Jim) and placing your
order with him or online. In addition to the Policy
Manager Two setup files, upon ordering it you will receive:
* User's Guide
* Single User OR Network Installation instructions
* CD-Rom
* License number
* Printed manual of the draft policies and procedures included in
PM2 (which is the same as Policies On Diskette
2008)
* Unlimited technical support
Order Now!
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IF you have purchased a previous version of Policy Manager (1.1, 1.1a, 1.1b, or 1.2), please
note:
* The data in your current version of Policy Manager is easily transferable to Policy Manager Two. Use
the PM2Import feature.
* You get a discount off of the regular price of Policy Manager Two.
* We will no longer be supporting previous versions of Policy Manager.
* We have developed a handy comparison table of the policies that were included in Policy Manager 1.2 and
those that are in Policy Manager Two. For the MS Word version, click
here. For the PDF version, click here.
|
| Upgrade
to Policy Manager Two today! |
Comparison: WHY YOU NEED BOTH
Fiscal Assistant (by ACF) and Policy
Manager Two (by the Center for Community Futures)
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Fiscal
Assistant
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Policy Manager Two
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Interface:
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Internet
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Database Software
Application on CD-Rom WITH printed Manual
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Text of all Head Start regulations:
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Included (you print)
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Included
(you print)
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 | Includes draft policies and procedures
addressing the regulations
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None
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Included
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| Linkage of Regulations to the specific
policies and procedures addressed
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None
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Included
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| Ability to keep track of persons responsible
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None
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Included
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| Key word search, alpha-numeric search, AND advanced
search features
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None
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Included
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| Network able
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None
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Included
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All OMB Circulars applicable to Head Start:
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Included
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Included
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| Full text in an easy-to-read, easy-to-use, beautiful
format
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No
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Yes
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| With linkages to policies and procedures
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No
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Yes
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Templates for program area plans
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No
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Yes
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Narrative/FAQ’s
about regulations
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Yes
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No
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Draft Policies
and Procedures that cover all performance standards
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None
n=0
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Included
n=307
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Guidance
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Yes
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Yes
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Forms
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Yes
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No
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Editable
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No
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Yes
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You can order your copy of the Policy Manager Two by clicking this
link.
March 2007 Data Update for those who have already purchased Policy
Manager Two:
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March, 2007
To: Head Start Programs That Have Policy
Manager Two
From: Jim Masters and Teresa Wickstrom, Center for Community Futures
Subject: Why You Should Get the 2007 Update
The Policy Manager Two Data Update CD for 2007 includes:
| Includes the compliance questions of PRISM 2007
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| Includes links to regulations related to the
compliance questions of PRISM 2007
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| Includes links from draft policies to the compliance
questions of PRISM 2007. Example: Question 1A of Health Services relates to
regulation 1304.52 a 2 ii, so the policy relating to that regulation has
been linked to it and to the HS 1 A question of the PRISM.
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| Includes Performance Measures from the Office of Head
Start Performance Appraisal Goals of 2007.
DHHS/ACF/OHS.
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| Includes Federal poverty guidelines for 2007.
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| Because the contents of OMB Circular A-21 were moved
to 2CFR 220, we have deleted A-21 from the Reference Library and added 2CFR
220 under the Performance Standards. Relational links have been updated.
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| Because the contents of OMB Circular A-87 were moved
to 2CFR 225, we have deleted A-87 from the Reference Library and added 2CFR
225 under the Performance Standards. Relational
links have been updated.
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| Because the contents of OMB Circular A-110 were moved
to 2CFR 215, we have deleted A-110 from the Reference Library and added 2CFR
215 under the Performance Standards. Relational links have been updated.
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| Because the contents of OMB Circular A-122 were moved
to 2CFR 230, we have deleted A-122 from the Reference Library and added 2CFR
230 under the Performance Standards. Relational links have been updated.
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| Text formatting improvements (for example, removal of
tab characters appearing in some reports)
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| Where regulations in Uniform Administrative
Requirements exceed three paragraphs, the text has been merged to a new
regulation under the paragraph, named *All.
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| Fifty-five new policies were added to the Fiscal
Management section, from NACAA's Financial Management Series. (NACAA is now
the national Community Action Partnership). |
The price of the March, 2007 Data Update is $245. Please click here
to order.
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Policy Manager Two Data Update January 2008
The January 2008 Data Update is available only to Head Start programs that
have already purchased Policy Manager Two. (The full Policy Manager Two
software includes this data.)
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To:
Head Start Programs that Ordered the Policy Manager Two Data
Update CD 2008
From: Jim Masters and Teresa Wickstrom, Center for Community Futures
Subject: Installation and Data Update Instructions
Date: January 2008
The enclosed Policy Manager Two Data Update CD for 2008 includes:
- The compliance questions from the FY 2008
Monitoring Protocol Review Tool.
- Links to regulations related to these compliance
questions,
- Links from draft policies to these compliance
questions. Example: Question 1A of Health Services relates to
regulation 1304.52 a 2 ii, so the policy relating to that regulation
(HR01) has been linked to it and to the HS 1 A question.
- Several new policies were added to correspond
with changes in the Federal review tool compliance questions.
- McKinney-Vento Homeless
Assistance Act added to
Regulations/Reference Library.
Installation Instructions. To
install the data update:
- Close
Policy Manager Two if it is currently running.
- Insert
the Data Update CD-Rom into your
CD-Rom Drive
.
- If
the Policy Manager Two Data Update does not automatically start, click
on the Start menu, choose Run… and type in:
D:\Pm2ImportPm2.exe
(substitute your CD drive letter for “D”)
- Follow
the on screen instructions that will step you through updating your
database.
Because
our data updates will never
delete any data in your Policy Manager software, instructions on
how to remove previous versions of the PRISM data are shown below.
Deleting Previous
Versions of the PRISM from Policy Manager Two.
- Run Policy Manager Two.
- Click on the Review tab.
- Select the previous version of the PRISM in the
drop-down list (Type) (i.e., PRISM 2007)
- Click on the core question you want to delete (it will
appear on the right).
- In the upper right-hand corner of the screen, click
the minus button to delete.
- Policy Manager will ask you to confirm deletion.
- Note: Since you cannot delete items that have
sub-items, you first must delete the sub-items.
Continue this process until all core questions from previous
versions of the PRISM have been removed. For example, if you are
deleting all core questions from PRISM 2007, start by expanding the
list under PRISM 2007 (right-click the items with a plus sign), then
delete each of the sub-items.
If you have questions,
please call Teresa at 909-790-0670 or e-mail her at teresa@cencomfut.com. |
| To order the Policy Manager Two January 2008 Data
Update, please click
here. |
|
