 Policies On Diskette 2012
Based on the October 11, 2011 On-Site Review Protocol
(for FY2012)
|
|
Free File for those who have purchased Policies On Diskette 2011:
Click this link to download a free PDF
file listing the policies and related review questions for FY2011 and FY2012.
Policies On Diskette 2012 for
Local Head Start Programs is a handy,
comprehensive and thoroughly referenced printed
policy manual
and CD-Rom, based
on the October 11, 2011 On-Site Review Protocol’s questions and referenced regulations,
plus all of the performance standards,
to bring your program’s policies and procedures up-to-date and in compliance
with the new review tool.
It includes hundreds of draft policies and procedures
ready for your program’s editing, review, and approval process.
When you order POD2012, you will get:
 |
A three-ring binder chock-full of
draft policies and procedures, with hyperlinks and
bookmarks to their applicable regulations and On-Site Review
questions;
|
|
A Microsoft Word file of the Federal
regulations applicable to Head Start programs –
including the reauthorized Head Start Act – fully
hyperlinked, cross-referenced to related policies, and
bookmarked;
|
|
A Microsoft Word file of the
Performance Standards and their relationships to the FY
2012 On-Site Review Protocol review questions,
thoroughly cross-referenced, hyperlinked, and bookmarked;
|
|
An Excel Spreadsheet file on the CD-Rom
titled MapReference2012.xlsx that
shows the
text of the Performance Standards, with CFR numbers; the
text of the Federal regulations that apply to Head Start,
with code references; references to the FY 2012 On-Site
Review Protocol questions that apply to the requirements;
references to the Policy IDs and Policy Subjects from
Policies On Diskette; and it is sorted by CFR number for
easy navigation;
|
|
Instructions for installation and for
using POD; and
|
|
Policies and procedures that meet/exceed the
performance standards.
|
Here is further reasoning behind the need to update your program’s
written policies and procedures.
Teresa Wickstrom has developed this formula to clarify:
| Every policy directly related to a performance
standard or federal regulation is hyperlinked to it.
|
| The CD-Rom contains files for you to work with:
|
 | The draft policies and procedures, with reference
tables |
| All of the performance standards in one file |
| All of the Federal regulations in one file |
| And they are linked to each other as applicable. |
Performance
Standards, Federal Regulations, Monitoring Protocol review questions, and draft
Policies and Procedures. Fully cross-referenced. Plus extras.
When
you order Policies On Diskette 2012, you will receive:
|
The
comprehensive printed Manual; |
|
The
contents of the Manual on CD-Rom; |
|
The CD-Rom includes these
files:
|
FedRegs.doc
This file includes the text of the Federal
Regulations that apply to Head Start, with
references to the FY 2012 On-Site Review Protocol Review
questions as applicable.
It includes the regulations from 45
CFR Parts 74, 80, 84, 92, 1302, 1303, 1309,
the Head Start Act (reauthorized
December 2007), McKinney Vento Act, Davis
Bacon Act, and the OMB Circulars (four of
which have moved to Title 2 CFR). Here
is the FedRegs.doc Table of Contents:
|
|
Installing and Using POD2012.doc
These are
the instructions for installing and using
POD2012, with important notes.
|
|
MapReference2012.xlsx
This is a
useful reference map of the performance
standards, Federal regulations, FY2012
On-Site Review Protocol review questions, and
their related policies (which are included
in POD2012).
It shows you which regulations relate
to which review questions and policies.
|
|
PerfStdsandReviewQs.doc
This file includes the text of the
performance standards for Head Start (45 CFR
Parts 1301-1311, plus cost principles from
Title 2 CFR Parts 215, 220, 225, and 230)
with hyperlinked references to the
monitoring questions from the October 11,
2011 On-Site Review Protocol.
|
|
POD2012.doc
This includes the draft polices and
procedures, with hyperlinks and bookmarks to
their applicable Performance Standards,
Federal Regulations, and On-Site Review
Protocol questions.
|
|
The printed Manual is an exact copy
of this Word file.
See below for a sample policy.
|
|
FromPOD2011toPOD2012.doc
This helpful file is intended for use by
those who purchased the previous version of
Policies On Diskette (POD2011).
It lists
the policies included in POD2011 as
shipped
and their related Monitoring Protocol review
questions, compared with the On-Site Review
Protocol review questions for FY2012.
Click here for a sample.
|
|
All
of the draft policies in POD2012 follow the structure shown below:
Frequently Asked Questions
Q1. What is Policies On Diskette?
A1. Policies On Diskette is a complete set of draft policies and procedures
in a printed manual and on CD-Rom for use by Head Start programs.
We have worked diligently to put together a comprehensive
set of draft policies and procedures that cover all of the Federal
regulations and performance standards that apply to Head Start programs,
complete with cross-references, and referenced to the FY 2012 On-Site Review Protocol
questions.
This is the best structure to use for your policies and
procedures.
Since 1998, the Center for Community Futures has taken the
lead in providing excellent draft policies and procedures to Head Start
programs. The effort began with an onsite assessment, review, and
development of a Policy Manual for a local California Head Start
program. Since then, we have kept POD as up-to-date as possible.
We update and publish Policies On Diskette whenever there are changes in
Federal regulations, performance standards, or the Federal Review instrument. (Which is why we have migrated from POD to POD3 to POD4 to POD4a to POD4b to
POD2007 to POD2008 to POD2009 to POD2010 to POD2011 and now to POD2012.)
Q2. We already ordered a previous version of Policies On Diskette. Do we need to purchase Policies On Diskette
2012 also?
A2. We recommend that you keep the work you have already
done on your policies and procedures, but adapt them into the structure of the
current Federal Review tool. Use POD2012 to do so. The CD includes
files that will help you migrate from previous versions.
Q3. How does the Policy Manager software
relate to Policies On Diskette?
A3. Policy Manager Two contains the draft
policies from POD. It includes all of the POD policies and regulations, and
it can be used either way--by Federal review tool compliance question or by Regulations
sequence.
Q4. What do you recommend for programs that have not
purchased Policies On Diskette?
A4. Purchase Policies On Diskette 2012 and get going on
bringing your policies and procedures up-to-date with the current Federal
review instrument.
Click
here to order.
|
