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For Head Start Programs:
New Version of Policies On Diskette for new version of the
Federal Monitoring Protocol
With the publication of the new
Federal review tool, the
FY 2008 Monitoring Protocol, comes the need
to update your written policies and procedures.
Here is a quick look at the changes in the Federal Review instrument
from PRISM 2007 to the FY 2008 Monitoring Protocol:
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Questions that have
been merged into others, removed, or skipped:
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N
= 20
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Additions to Notes
that the Question Applies to a specific entity (for example, grantee only
or home-based only)
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N
= 14
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Questions with new
regulatory citations added:
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N
= 16
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Questions which
have been renumbered:
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N
= 38
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Addition of NEW
Monitoring questions:
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N
= 25
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Questions which
have been modified:
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N
= 38
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Questions which
remain the same:
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N
=233
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Here is further reasoning behind the need to update your program’s
written policies and procedures:
Policies On Diskette 2008 (POD 2008) is a comprehensive printed
manual and a fully cross-referenced, book marked, and hyperlinked Microsoft
Word document on CD-Rom
with 318 draft policies and procedures, organized by the structure of the FY
2008 Monitoring Protocol.
 | Every policy directly related to a performance
standard or federal regulation is hyperlinked to it.
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| The CD-Rom contains three files for you to work with: |
 | The draft policies and procedures, with reference
tables |
| All of the performance standards in one file |
| All of the Federal regulations in one file |
| And they are linked to each other as applicable. |
Performance
Standards, Federal Regulations, Monitoring Protocol questions, and draft
Policies and Procedures. Fully cross-referenced.
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318
draft policies and procedures, ready for your program to update and approve:
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Administration
(5) |
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Child
Health and Developmental Services (6) |
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Child
Health and Safety (8) |
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Child
Mental Health (4) |
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Child
Nutrition (7) |
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Community
Partnerships (3) |
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Disabilities
(2) |
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Education/Education
& Early Childhood Development (5) |
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Eligibility,
Recruitment, Selection, Enrollment, and Attendance (8) |
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Facilities,
Materials, Equipment (4) |
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Family
Partnerships (10) |
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Fiscal/Financial
Management System (85) |
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Grants
Administration (16) |
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Human
Resources (19) |
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Health
(2) |
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Management
Systems and Procedures (9) |
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Nondiscrimination
(2) |
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Program
Governance
(21) |
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Parent
Involvement (1) |
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Personnel
(77) |
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Self-Assessment
(1) |
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Social
Services (4) |
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Staffing
(4) |
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Transportation
(13) |
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Uniform
Administrative Requirements (4)
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Plus
the text of
the 364 Monitoring Protocol
questions,
hyperlinked as applicable to the policies and regulations they relate to;
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Plus,
the complete text of each of the Performance Standards that apply to
Head Start programs, thoroughly hyperlinked to the policies and review
questions:
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Plus,
the full text of the Federal regulations that apply to Head Start programs,
fully hyperlinked and cross-referenced to applicable policies and review
questions, including:
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Title
2 CFR, Part 215--Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other
Non-Profit Organizations
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Appendix
A--Contract Provisions |
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Title
2 CFR, Part 220--Cost Principles for Educational Institutions
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Appendix
A--Principles for Determining Costs Applicable to Grants, Contracts,
and Other Agreements With Educational Institutions |
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Appendix
A, Exhibit A--List of Colleges and Universities Subject to Section
J.12.h of this Appendix |
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Appendix A, Exhibit B--Listing of Institutions That Are Eligible for
the Utility Cost Adjustment |
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Appendix A, Exhibit C--Examples of “Major Project” Where Direct
Charging of Administrative or Clerical Staff Salaries May Be
Appropriate |
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Title 2 CFR, Part 225--Cost Principles For State, Local, And Indian
Tribal Governments
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Appendix A--General Principles for Determining Allowable Costs |
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Appendix
B--Selected Items of Cost |
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Appendix C--State/Local-Wide Central Service Cost Allocation Plans |
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Appendix
D--Public Assistance Cost Allocation Plans |
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Appendix E--State and Local Indirect Cost Rate Proposals |
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Title
2 CFR, Part 230--Cost Principles for Non-Profit Organizations
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Appendix A--General Principles: Cost Principles For Non-Profit
Organizations |
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Appendix B-- |
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Title 45 CFR, Part 74--Uniform
Administrative Requirements (August 25, 1994, with updates) |
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Title 45 CFR, Part 92--Uniform
Administrative Requirements |
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Title
45 CFR, Part 80 Appendix A--Federal Financial Assistance to Which These
Regulations Apply |
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Title 45 CFR, Part 80 Appendix B--Guidelines for Eliminating
Discrimination and Denial of Services on the Basis of Race, Color,
National Origin, Sex, and Handicap in Vocational Education Programs
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Title 45 CFR, Part 84--Nondiscrimination
on the Basis of Handicap in Programs and Activities Receiving Federal
Financial Assistance |
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The Head Start Act (as
amended December 2007)
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OMB
Circular A-133-- |
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Title
45 CFR, Part 1301--Head Start
Grants Administration |
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Title 45 CFR, Part 1302--Policies
and Procedures for Selection, Initial Funding, and Refunding of Head
Start Grantees, and for Selection of Replacement Grantees |
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Title
45 CFR, Part 1303--Appeal
Procedures for Head Start Grantees and Current or Prospective Delegate
Agencies |
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Title
45 CFR, Part 1304--Program
Performance Standards for the Operation of Head Start Programs by
Grantee and Delegate Agencies |
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Title
45 CFR, Part 1305--Eligibility,
Recruitment, Selection, Enrollment, and Attendance in Head Start |
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Title
45 CFR, Part 1306--Head Start
Staffing Requirements and Program Options |
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Title
45 CFR, Part 1308--Services for
Children with Disabilities |
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Title
45 CFR, Part 1309--Head Start
Facilities Purchase, Major Renovation, and Construction |
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Title
45 CFR, Part 1310--Head Start
Transportation |
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When
you order Policies On Diskette 2008, you will receive:
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The
comprehensive printed Manual; |
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The
contents of the Manual on CD-Rom; |
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A
Word document with all of the Federal regulations that apply to Head Start
programs, completely cross-referenced and hyperlinked; |
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Word document with all of the Performance Standards AND Review Questions
that apply to Head Start programs, completely cross-referenced and
hyperlinked;
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A
free comparison of the specific changes from the PRISM 2007 to the FY 2008
Monitoring Protocol. |
All
of the policies follow the structure shown below:
Click here for a
Microsoft Word document that compares the PRISM 2007 compliance questions with
the FY 2008 Monitoring Protocol.
Frequently Asked Questions
Q1. What is Policies On Diskette?
A1. Policies On Diskette is a complete set of draft policies and procedures
in a printed manual and on CD-Rom for use by Head Start programs.
We have worked diligently to put together a comprehensive
set of 318 draft policies and procedures that cover all of the Federal
regulations and performance standards that apply to Head Start programs,
complete with cross-references, and following the structure of the FY 2008
Monitoring Protocol
Compliance Questions.
This is the best structure to use for your policies and
procedures.
Since 1998, the Center for Community Futures has taken the
lead in providing excellent draft policies and procedures to Head Start
programs. The effort began with an onsite assessment, review, and
development of a Policy Manual for a local California Head Start
program. Since then, we have kept POD as up-to-date as possible.
We update and publish Policies On Diskette whenever there are changes in
Federal regulations, performance standards, or the Federal Review instrument.
(Which is why we have migrated from POD to POD3 to POD4 to POD4a to POD4b to
POD2007 and now... to POD2008.)
Q2. We already ordered a previous version of Policies On Diskette. Do we need to purchase Policies On Diskette
2008 also?
A2. We recommend that you keep the work you have already
done on your policies and procedures, but adapt them into the structure of the
current Federal Review tool. Use POD 2008 to do so.
Q3. How does the Policy Manager software
relate to Policies On Diskette?
A3. Policy Manager Two contains the draft
policies from POD. It includes all of the POD policies and regulations, and
it can be used either way--by Federal review tool compliance question or by Regulations
sequence.
Q4. What do you recommend for programs that have not
purchased Policies On Diskette?
A4. Purchase Policies On Diskette 2008 and get going on
bringing your policies and procedures up-to-date with the current Federal
review instrument..
Click here
to order.
 Note:
For Head Start programs that have already purchased Policies On Diskette
2008, please click this link for the current,
updated Federal Regulations file (and save it to your computer as
C:\POD2008\FedRegs.doc so the hyperlinks and bookmarks will
work). This is a large file which will take time to download.
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